How to Manage the Admins & Instructors?
Managing Admins and Instructors from a Learner’s Profile on an online learning platform makes it easier to stay organized and get the help you need. With this feature, learners can easily find and reach out to the right person, whether it's for questions about the course or help with the platform. It ensures that learners know who to contact for support, making communication clearer and faster.
By having all this information in one place, learners can stay on top of their learning without confusion. This also helps admins and instructors keep track of their learners, ensuring everything runs smoothly. In the end, it improves the overall learning experience, making it easier for everyone to stay connected and informed.
Through this documentation, we will guide you on how you can manage the admins & instructors in your organization’s learning platform.
Let’s get started 🚀
Navigation to Admins & Instructors
The Admins & Instructors section helps you manage the people who run and teach the courses. You need to go to this section to assign roles, make changes, or check on the admins and instructors. This ensures everything runs smoothly and that courses are managed properly.
Carefully follow the instructions below to know how you can efficiently navigate to the Admins & Instructors section in your organization’s learning platform.
Click on the “Users” dropdown to unwrap it and click on the “Admins & Instructors” option.
Admins & Instructors List View
The Admins & Instructors List View allows you to manage and track all instructors & admins in your online learning platform. This feature is essential for monitoring user roles because it adds new instructors, manages existing ones, and ensures smooth administrative tasks.
The table below displays the relevant fields and descriptions for managing instructors.
View Active Users
Viewing Active Users in an online learning platform helps you see which learners are actively using the platform. This allows you to track their progress, offer support if needed, and improve their learning experience. By knowing who is active, you can ensure that learners get the help they need and stay engaged.
Carefully follow the instructions below that will guide you on how to efficiently view active users/instructors in your organization’s learning platform.
Click on the User Filter Dropdown and choose the “Active Users” option.
View Archive Users
Viewing Archive Users will help you to check the learners who are actively using the platform. This allows you to track their progress, offer support if needed, and improve their learning experience.
Carefully follow the instructions below that will guide you on how to efficiently view archive users/instructors in your organization’s learning platform.
Click on the User Filter Dropdown and choose the “Active Users” option.
Export Admins’ & Instructors’ Details
Exporting admins' and instructors' details lets you organize and manage important information easily. This helps you keep records, review user data, and share it with the team for better management. It makes tracking and reporting simpler, ensuring everything runs smoothly.
Carefully follow the instructions below that will guide you on how to efficiently export admins’ & instructors’ details in your organization’s learning platform.
Click on the “Export” button in the top-right corner of the screen.
Add Instructors
Adding instructors to an online learning platform lets you assign trainers to courses. This ensures that each course has the right person to help guide and support learners. By adding instructors, you can organize the platform better and improve the overall learning experience for learners.
Carefully follow the instructions below that will guide you on how to efficiently export admins’ & instructors’ details in your organization’s learning platform.
Step 1: Click on the “+ Add Instructors” button in the top-right corner of the screen.
Step 2: A new window will open on the screen. You can select the mode of import through 2 different methods: “Enter Details Manually” and “Upload File”.
The table below provides a detailed overview of the various fields when adding instructors in your organization’s learning platform.
Enter Details Manually
To add instructors to your online learning platform, you can manually enter their details. This step helps ensure that instructors are properly registered and ready to teach or manage courses. By adding instructors manually, you can keep an organized list of educators, making it easier to manage courses and communicate effectively with the teaching staff.
Carefully follow the instructions below that will guide you on how to efficiently enter the instructor’s details manually in your organization’s learning platform.
Step 1: Fill in all the details using the instructor’s basic details.
Step 2: Click on the “Register Instructor” button to register the instructor's details.
Step 3: After clicking on the “Register Instructor” button, a success message will appear at the top of the screen.
Upload File
Uploading a file to add instructors in an online learning platform makes it easier to add multiple instructors at once. This is helpful when you have many instructors to register, as it saves time and reduces mistakes. By simply uploading the file, you can quickly add all the instructor details, making course management more efficient.
Carefully follow the instructions below that will guide you on how to efficiently upload files in your organization’s learning platform to add instructors.
Step 1: Click on the “Upload a CSV file (.csv)” link and select the CSV file from your device.
Step 2: Click on the “Register Instructor” button to register the instructor.
Step 3: After clicking on the “Register Instructor” button, a success message will appear at the top of the screen.
View Calendar
Viewing an instructor’s calendar on the online learning platform helps you see their schedule for classes, meetings, and events. This makes it easier to stay organized and keep track of important dates.
Carefully follow the instructions below that will guide you on how to efficiently view the calendar of a specific instructor in your organization’s learning platform.
Click on the 3-dot actions icon and click on the “View Calendar” option.
Reset Password
Resetting the password of an instructor on the online learning platform helps them regain access if they forget their password or have trouble logging in. This ensures that instructors can quickly get back to managing their courses and keeps their accounts secure. It’s an important step for both account recovery and security.
Carefully follow the instructions below that will guide you on how to efficiently reset the password of a specific instructor in your organization’s learning platform.
Step 1: Click on the 3-dot actions icon and click on the “Reset Password” option.
Step 2: A new panel will open in the center of the screen. Enter a password in the “New Password” field and enter the same password in the field below it to confirm your password.
Step 3: Click on the “Reset Password” button to successfully reset the instructor’s password.
Step 4: After clicking on the “Reset Password” button, a success message will appear at the top of the screen.
Change the Instructor Role
Changing an instructor's role in an online learning platform lets administrators update their access and responsibilities. This is important to make sure that each instructor has the correct permissions to manage courses, enroll learners, and handle other tasks. By changing roles, you can better organize the platform and assign tasks to the right people for smoother operations.
Carefully follow the instructions below that will guide you on how to efficiently change the role of an instructor in your organization’s learning platform.
Step 1: Click on the 3-dot actions icon and click on the “Change Role” option.
Step 2: Click on the Change Role dropdown and select an appropriate role, then click on the “Update Role” button.
Step 3: After clicking on the “Update Role” button, a success message will appear on the top of the screen.
Archive an Instructor
Archiving an instructor in an online learning platform lets you remove them from the active list without deleting their information. This is helpful when an instructor is no longer active or part of the platform, but you still want to keep their data. Archiving keeps the platform organized and ensures that only active instructors are listed.
Carefully follow the instructions below that will guide you on how to efficiently archive an instructor in your organization’s learning platform.
Step 1: Click on the 3-dot actions icon and click on the “Archive” option.
Step 2: A new panel will open in the center of the screen. Click on the “Archive User” button to confirm your decision.
Step 3: After clicking on the “Archive User” button, a success message will appear at the top of the screen.
Edit an Instructor’s Profile
Editing an instructor’s profile in an online learning platform lets you update their details, like contact information or role. This is important to make sure the instructor’s information is accurate and current, helping with communication and access to platform features. Keeping profiles updated ensures the platform runs smoothly and efficiently.
Carefully follow the instructions below that will guide you on how to efficiently archive an instructor in your organization’s learning platform.
Step 1: Click on the 3-dot actions icon and click on the “Edit” option.
Step 2: Make changes in the necessary fields and click on the “Update Profile” button at the bottom of the screen.
Step 3: After clicking on the “Update Profile” button, a success message will appear at the top of the screen.
Navigating the Instructor’s Details
Checking the classes taught by a user on an online learning platform helps you see what they are teaching and how active they are. It helps administrators make sure instructors are teaching the right courses and allows for easy tracking of their activities. This feature is important for managing instructors and ensuring that courses are delivered smoothly.
Carefully follow the instructions below that will guide you on how to efficiently navigate to the instructor’s details in your organization’s learning platform.
Click on a user to see the classes they teach.
Classes Taught
This section provides a detailed view of the instructor's classes and their attendance. It includes information such as the batch and course name, the number of classes completed, and any late or absent records. This helps admins and instructors easily track progress and manage their schedules effectively.
The table below provides a detailed overview of the various fields regarding the classes taught by the instructor.
View Instructor’s Calendar
Viewing an instructor’s calendar on an online learning platform lets you see their scheduled classes and when they are available. This helps you stay organized and make sure both the instructor and learners are on the same page about upcoming lessons.
Carefully follow the instructions below that will guide you on how to efficiently view the instructor’s calendar in your organization’s learning platform.
Click on the “View Calendar” button to observe the calendar, and you’ll know the classes given by the instructor.
Clear Session
Clearing an instructor's session in an online learning platform helps remove old session data, making the system run more smoothly. This is especially helpful after a class is finished or if there’s a need to reset things for updates or troubleshooting.
Carefully follow the instructions below that will guide you on how to efficiently clear the session of an instructor in your organization’s learning platform.
Step 1: Click on the “Actions” dropdown and click on the “Clear Session” option.
Step 2: A new panel will open in the center of the screen. Click on the “Clear Session” button in the panel.
Send Reset Password Link
Sending a reset password link in an online learning platform helps users get back into their accounts if they forget their password. This feature makes sure learners and instructors can quickly recover access to their accounts without any delays.
Carefully follow the instructions below that will guide you on how to efficiently send a reset password link to an instructor in your organization’s learning platform.
Step 1: Click on the “Actions” dropdown and click on the “Send Reset Password Link” option.
Step 2: A new panel will open in the center of the screen. Click on the “Send Link” button in the panel.
If you have any queries, please feel free to reach out to us at support@edmingle.com. We will be happy to help you! :)
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