​

1. What is Woolf University and How This Integration Will Help?

Woolf University is a global collegiate higher education platform that enables institutions to deliver accredited courses and degrees. It provides compliance, credit transfer, and academic management capabilities while allowing partners to focus on teaching and learner success.

Edmingle’s integration with Woolf ensures a seamless sync of academic and operational data between Edmingle’s LMS and Woolf’s Academic Management System (AMS). With this integration:

• Student enrollments, updates, and course progress flow automatically.
  Exam, assignment, and resource information are synced without manual intervention.

• Redundant data entry is eliminated, reducing errors and saving significant admin effort.

• Learners enjoy a smoother academic journey with consistent information across platforms.

Contact Support: For technical or operational queries regarding this integration, please reach out to:

• Edmingle Support: support@edmingle.com

• Woolf University Support: support@woolf.university
  

Eligibility based on Plan:
Woolf Integration is only available in the Edmingle Maxx Plan as an Add-on. Please reach out to your respective CSM for the integration

2. Scope of the Integration

The integration covers the end-to-end lifecycle of a learner in Woolf, mapped with Edmingle processes. The following categories of processes are included:

• Student Enrollments
  
  

• Offline admission → synced to Woolf AMS

• Online purchase → auto-enrolled in AMS

• Profile updates (email, details) → synced both ways
  
  

• Exams and Assessments
  
  

• Exam creation and updation → synced

• Assignments, programming tasks, exercises → created/updated in AMS

• Deletion of exam/assignments/resources → not supported (Woolf API limitation)
  
  

• Class Management
  
  

• Class scheduling, cancellation, rescheduling, and reset have limited automation due to missing delete/edit APIs.

• New batch/class creation is supported; but edits to existing schedules are partially manual.
  
  

• Learning Resources
  
  

• Teaching resources are synced during creation/updates.

• Resource deletion is not supported (API not available).

3. Major Processes (Step by Step)

A. Creating a Degree in Woolf and Mapping it in Edmingle

In Woolf, what Edmingle calls a Course is treated as a Degree, and what Woolf calls Courses are represented as Curriculums in Edmingle.

Steps:

1. Log in to Woolf AMS and create a new Degree (e.g., MS in Real Estate).

• Each degree can contain multiple subjects (which are Woolf Courses).

2. Note the Degree ID from Woolf (you can find it in the URL or Degree settings).

3. In Edmingle, go to Courses → Create New Courses.

4. Paste the Woolf Degree ID into the integration field.

Once saved, this Degree ID cannot be changed.

5. Complete the course setup (title, description, pricing, etc.).

6. Now this Edmingle course is mapped to the Woolf Degree.
   
   

B. Mapping Subjects (Woolf) to Curriculums (Edmingle)

Each Subject (Woolf) needs to be mapped as a Curriculum in Edmingle.

Steps:

1. In Woolf, under the selected Degree, create the required Subjects (Courses).

2. Copy the Woolf Course ID of each subject

3. In Edmingle:

• Open the Course that you mapped to Woolf Degree.

• Go to the Curriculum tab.

• Create a new Curriculum for each subject.

• Paste the Woolf Course ID into the “Curriculum Mapping” field.

4. Save the Curriculum.

5. Repeat for each subject under the Degree.

Example:

• Woolf Degree: MS in VLSI Design
  
  

• Woolf Subject 1 → Curriculum 1 in Edmingle

• Woolf Subject 2 → Curriculum 2 in Edmingle

• … and so on.

C. Student Enrollment Sync

1. Students join a course in Edmingle (either via offline admission or online purchase).

2. The system checks the mapped Degree ID and Curriculum IDs.

3. Students are automatically enrolled in the corresponding Degree & Subjects in Woolf.

D. Exam & Assessment Mapping

1. Create exams/assignments inside Edmingle Curriculum.

2. These are synced to the corresponding Woolf Subject.

3. For assignments requiring manual grading (subjective), admins must log in to Woolf to evaluate.

E. Updating Student Information

• If a student’s email/profile is updated in Edmingle, the same reflects in Woolf AMS automatically.

While the integration covers most key flows, the following actions cannot be automated due to missing APIs in Woolf:

• Exam Deletion

• Exercise Deletion

• Assignment Deletion

• Programming Assignment Deletion

• Teaching Resource Deletion

• Class Scheduling (via edit)

• Class Cancellation

• Class Cancelled & Rescheduled

• Class Reset

In each of these cases, manual action will be required directly inside Woolf AMS.

5. Other General Notes

• Two Sync Types:
  Degree-level sync → leads to Woolf-certified programs.
  Study track sync → non-certification tracks for upsell.
  
  

• Once Degree ID is mapped, it cannot be edited — must create a new course if needed.

• For every Woolf subject, a corresponding Edmingle curriculum is mandatory for sync.

• Initial setup is a one-time activity, as Woolf content rarely changes.
  
  

Degrees vs Study Tracks in Woolf

A Degree (certification track) in Woolf → Leads to an accredited, credit-bearing program. Students completing this are formally certified by Woolf.

A Study Track (non-certification track) in Woolf → These are learning pathways or bundles of subjects that do not lead to Woolf certification but  are a part of any degree. Study Track tracks the learner’s progress and automatically maps them to the particular degree whenever a learner is upgraded to the same degree course, thus avoiding repetitions.

How Study Tracks Work in Edmingle Integration

In Edmingle, a Course can be synced in two ways:

1. Degree-level Sync
   
   

• The Edmingle Course is mapped to a Woolf Degree ID.

• Students are enrolled in Woolf’s accredited program.
  
  

2. Study Track Sync
   
   

• The Edmingle Curriculum (inside a course) is mapped to a Woolf Study Track ID instead of a Degree ID.
  Students are enrolled in the study track subjects but will not receive a Woolf-accredited certification.

• This is ideal for upselling additional learning tracks or giving learners “taste modules” without committing to the full degree.

Steps to Sync Study Tracks in Edmingle

1. In Woolf AMS
   
   

• Create a Study Track (like “Data Science Fundamentals Track”).

• Add the relevant Subjects (courses) under this track.

• Copy the Study Track ID from Woolf.
  
  

2. In Edmingle
   
   

• Go to any Courses → Create New Curriculum (or open an existing one).

• Enable Woolf Integration.

• Map the Woolf Course ID (for each subject) in the respective curriculum.

• Save the curriculum.
  

3. Enrollment Flow
   
   

• When a learner purchases/enrolls in this Edmingle course, they’re auto-enrolled into the Woolf study track.

• Learners can access the mapped subjects but will not get a Woolf-issued degree upon completion.

Important Notes:

• Certification difference: Only Degrees are accredited → learners get transcripts/credits. Study tracks are non-certification.
  Upsell opportunity: Admins can later encourage learners to upgrade from a study track to a degree by enrolling them into the corresponding Woolf degree program.

• Mapping discipline: As with degrees, you must maintain 1:1 mapping of Woolf subjects → Edmingle curriculums for smooth sync.