How to manage the attendance report in a batch?
Managing attendance reports in a batch helps teachers keep track of which students are attending their online classes. It makes it easier to know who is joining regularly and who might be missing sessions. This is important because it helps teachers support students who may be falling behind.
Keeping attendance up to date also makes it easier to share reports with school staff or parents when needed. It builds trust and helps everyone stay informed. In this guide, you’ll learn how to manage the attendance report step by step, so your classes stay organized and smooth.
Through this documentation, we will walk you through the process of how you can manage the attendance report in a batch for the curriculum.
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Prerequisite
Before proceeding, please read the “Batches Overview” document. It provides the necessary steps for setting up your course structure, which is required before adding a batch.
Attendance Report Section
The Attendance Report Section provides a comprehensive view of learner attendance across sessions, helping educators monitor participation and track learner engagement. This report is essential for identifying attendance patterns, ensuring learners attend sessions, and monitoring course progress.
Below is a table that helps understand the key features of the Attendance Report Section in more detail.
1. Learner Search Bar
This search bar allows the educator to quickly find specific learners by searching their name, email, or mobile number. It is used to easily navigate and manage learner details within the platform. Follow the instructions below to use this feature.
Carefully follow the instructions below to learn more about the Learner Search Bar.
Click on the learner search bar and enter the learner’s name whom you want to search for.
2. Date Range Filter
The Date Range Filter helps you see announcements from a specific period, like this week or last month. Instead of going through all announcements, you can choose a date range to view only the ones shared during that time. This makes it easier to find the updates you need without feeling overwhelmed.
Carefully follow the instructions below to learn more about the Date Range Filter.
Select the desired date range to view the attendance report by following the instructions below.
3. Subject Search and Dropdown
The Subject Search and Dropdown is a tool that helps you find the subject or course you want to learn. Instead of scrolling through a long list, you can type a few words or select from a dropdown menu to quickly see the right options. This makes it easier to find your course, saves time, and helps you start learning without any confusion.
Carefully follow the instructions below to learn more about the Subject Search and Dropdown.
Click on the subject search dropdown to search for and select the subject whose attendance report you wish to analyze.
4. Export Attendance Report
Educators can export the attendance report to download the learners’ attendance data. This helps educators keep offline records, analyze attendance trends over time, and ensure accurate tracking of learners' participation in sessions.
Carefully follow the instructions below to learn more about the Export Attendance Report.
To export (or download) the attendance report, click on the “⬇️Export ” button.
5. Expand the Attendance View Option
The Expand the Attendance View option lets you see more details about who attended each class and when. It shows a clear breakdown of attendance for every session or student. This helps you keep track of participation, spot any missed classes, and understand learning habits better. Knowing how to use this feature makes it easier to manage and improve student engagement.
Carefully follow the instructions below to learn more about expanding the Attendance View Option.
Click on the expand attendance view icon to enlarge the screen and get a broader view of the attendance details.
6. Attendance List View
The attendance report provides detailed insights into each learner's participation in scheduled sessions, including their presence, absence, and status for specific dates. This helps monitor attendance patterns and track learner engagement.
Refer to the following table to understand the Attendance List View in a better way.
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