How to Schedule a New Session in Edmingle | Live Class & Meeting Setup Guide

How to Schedule Sessions in the Course?

In online learning platforms, a session is a planned class or meeting where trainers and learners come together to learn, either live or at different times. Scheduling a new session means setting a time for these classes or discussions to happen. As a result, it further helps in keeping the course organized.

By scheduling sessions, trainers can also keep track of who attends and how learners are progressing. This way, courses run smoothly, learners stay interested, and learning goals are met on time. Knowing how to schedule a session is important for creating a clear and engaging learning experience.


Through this documentation, we will guide you on how you can schedule a new session in the course.


Let’s get started 🚀

Schedule a New Session

Scheduling sessions in an online learning platform helps trainers and learners stay organized. By planning sessions ahead of time, you can set clear deadlines, match different time zones or busy schedules, and keep learners interested. It also makes course materials easy to find, allows updates when needed, and gives learners a clear path to follow.


Carefully follow the instructions below to learn how you can efficiently schedule a new session in your organization’s online learning platform.


Step 1: Fill in all the necessary fields while scheduling a new session. Refer to the following table to understand more about the fees template list view.


Sr. No.

Fields

Description

1

Session Name

Click on this dropdown to enter the name of the session in the text box provided.

2

“Session Start Date” Dropdown

Click on this dropdown to enter the name of the session in the text box provided.

3

“Session Start Time” Dropdown

Click on this dropdown to choose the session’s start time from the dropdown list.

4

“Session End Time” Dropdown

Click on this dropdown to choose the session’s end time from the dropdown list.

5

“Instructor” Dropdown

Click on this dropdown to select the instructor for the session from the dropdown menu.

6

Mode of Conducting

Choose whether the session will be Online or offline by selecting the appropriate option.

7

Meeting Platform

Pick the meeting platform (e.g., Zoom Meetings) from the dropdown menu.

8

“Approval Required to Join” Checkbox

Check this box if you want learners to require approval before joining the session.

9

“Generate Shareable Link” Checkbox

Check this box to generate a shareable link for the session.

10

“Schedule by Batch” Checkbox

Select this option to schedule the session across courses of your branch by batch.

11

“Schedule by Subject” Checkbox

Select this option to schedule the session for learners from a single subject of a batch.

12

“Batches” Dropdown

Click on this dropdown to select the batches for this session from the dropdown list.

13

“View Calendar” Button

Click this button to view the calendar and see all scheduled sessions.

14

“Save Session” Button

Click this button to save and schedule the session.

15

Send Session Notification Immediately Checkbox

Check this box to send notifications to learners immediately after scheduling the session.

16

Send Session Notification Reminder Checkbox

Check this box to send session notification reminders to learners before the session starts.

17

Session Topics Message Box

Enter the topics or agenda to be covered during the session in this message box.

18

“Class Feedback Form” Toggle

Toggle this switch to enable or disable the feedback form for the session.

19

Class Feedback Form Dropdown

Click on this dropdown to select the feedback form to be shown to learners after the class from the dropdown menu.


WarningGenerating a shareable link (with login) will prompt the learners to login to their learner accounts and then join the live sessions. Furthermore, attendance of the learners will not be captured when you select the shareable link (without login)



Step 2: Select the batches or subjects from the dropdown.


Step 3: After filling all the information, click on the “Save Session” button to save all the details.



Step 4: After clicking on the “Save Session” button, a success message will appear at the top of the screen.



Step 4: A shareable link will also be generated. You can copy the link and send it to the learners. You can also click on the “View Calendar” button to view the check the session in the calendar.



Info
If you have any queries, please feel free to reach out to us at support@edmingle.com. We will be happy to help you! :)

    • Related Articles

    • Overview of the Admin Dashboard

      The Admin Dashboard overview serves as the main control center, where important system information is displayed in one place. It displays information such as user interactions, system performance, and any alerts or warnings. This makes it easy for ...

    • How to Register & Enroll New Learners?

      Enrolling new learning in your organization’s learning platform helps the educator manage adding new learners. This section makes enrolling learners in their courses easy and ensures they have access to everything they need. By using this section, ...

    • Getting Started with Edmingle: What You Need to Know?

      Welcome to Edmingle! Before you start using the platform, there are a few important things you need to have ready. Getting started with Edmingle means understanding its core features and setup requirements to ensure a smooth and productive ...

    • How to Whitelabel Your LMS Domain?

      Whitelisting your LMS domain is the very first step to take control of your Academy Setup and Branding. White-labelling your domain lets you use a custom website URL that reflects your brand, creating a seamless and professional experience for your ...