How to Manage Course Materials in Your LMS – Full Guide for Instructors

How to manage materials in the course?

Managing materials in an online course is important to make sure everything runs smoothly and helps learners learn better. The materials in an online course include things like videos, reading materials, quizzes, assignments, slides, and downloadable files. When these materials are well-organized, it’s easier for trainers to keep the course updated and for learners to find what they need.


Proper management also helps track learner progress and makes it easier to deliver content. This way, the course stays consistent and easy to follow, which makes the learning experience better for everyone. By managing materials well, learners can learn at their own pace and always have the support they need.


Info

This guide walks you through the steps to manage the materials in a course.


Let’s get started 🚀

Prerequisite

Notes

Before proceeding, please read the “Add Curriculum to the Course” document. It provides the necessary steps for setting up your course structure, which is required before archiving a batch.

Preview the Materials

Previewing material in the course lets you check the content before sharing it with learners. This helps ensure that the material is accurate, well-organized, and ready for learners to access.


Alert

Carefully follow the instructions below to learn how you can efficiently preview the material in the course on your platform’s online learning platform.


Step 1: Click on the 3-dot icon next to the materials that you want to preview and click on the “Preview” option.



Note: This is how the material will be viewed, as shown in the image below.




Edit Details

Editing a material lets you change or update the content and settings as needed. It’s important to do this to keep the course up-to-date, accurate, and in line with the learning goals, so learners get the most from it.


Alert

Carefully follow the instructions below to learn how you can efficiently edit the details of a specific material in the course on your platform’s online learning platform.


Step 1: Click on the 3-dot icon next to the materials whose details you want to edit and click on the “Edit Details” option.



Step 2: Fill in all the fields and click on the “Update Material” button at the bottom right corner of the screen. Refer to the table below to get an idea of how to fill in the fields.


Fields

Description

Mandatory/Optional

Material Name

Enter the clear and descriptive material name to help learners identify it.

Mandatory

Add Description

Add a brief description of the material if needed.

Optional

Upload File

Click on the “Upload” button to select and upload the file (under 100MB in size).

Mandatory

Maximum Views

Set the maximum number of times the material can be viewed. Select “Unlimited” if there are no restrictions.

Optional

More Options

Choose additional settings like making the material a prerequisite, enabling downloads, or adding a watermark by clicking on the tick checkbox.

Optional

Allow Access On

Select where the material should be accessible. Choose “Both” for access via both web and app, or select only one option based on your needs.

Optional



Note: After clicking on the “Update Material” button, a success message will appear on the top of the screen.


Publish/Unpublish

Publishing or unpublishing a material lets you decide when learners can see it. This helps ensure content is available at the right time, and unpublishing keeps unfinished or outdated content hidden until it’s ready.


Alert

Carefully follow the instructions below to learn how you can efficiently publish/unpublish the details of a material in the course published on your platform’s online learning platform.


Step 1: Click on the 3-dot icon next to the material you want to publish/unpublish and click on the “Publish/Unpublish” option.



Step 2: Click on the availability dropdown, select an appropriate availability from the dropdown list, then click on the “Save Changes” button. In this case, we have selected the “Hidden” option from the dropdown list to make it hidden from the learners.



There are some other functionalities as well, as you can study through the table below:


Sr. No.

Fields

Description

1

“Single Select” Checkbox

Select a batch by ticking the checkbox next to the material.

2

“Multiple Select” Checkbox

Select multiple materials by ticking the checkboxes for each batch you want to include.

3

Search Box

Use the search box to quickly find a specific material by its name.

4

Batch Filter Box

Filter the material by selecting the desired branch from the filter box.

5

Bulk Action Dropdown

Choose a bulk action from the dropdown to apply to all selected materials.


Refer to the image below to understand the table better.


Free Preview

Enabling the Free Preview for the material lets learners see a part of the course before they enroll. This helps them get a feel of the content, making it more likely for them to sign up for the full course.


Alert

Carefully follow the instructions below to learn how you can efficiently make the material a free preview for the learners on your platform’s online learning platform.


Step 1: Click the 3-dot icon next to the material you want to set as a free preview and click the “Free Preview” option.



Step 2: Select the batches to whom you want to set this material as a free preview and click on the “Save Changes” button.



There are some other functionalities as well, as you can study through the table below:


Sr. No.

Fields

Description

1

“Single Select” Checkbox

Select a batch by ticking the checkbox next to the material.

2

“Multiple Select” Checkbox

Select multiple batches by ticking the checkboxes for each batch you want to include.

3

Batch Search Box

Use this search box to find specific batches by name.

4

Branch Filter Box

Apply the branch filter to find batches by branch.


Refer to the image below to understand the table better.



Make Prerequisite

Making a material a prerequisite means learners must finish the basic content before moving on to harder topics. This helps keep the learning process organized and ensures learners have the right knowledge to understand more advanced lessons.


Alert

Carefully follow the instructions below to learn how you can efficiently make the material a prerequisite for the learners on your platform’s online learning platform.


Step 1: Click the 3-dot icon next to the material you want to set as a free preview and click the “Make Prerequisite” option.



Step 2: After clicking on the “Make Prerequisite” option, a success message will appear on the top of the screen.



Download

Downloading material in the course lets you save content to your device for offline access. This is helpful if you want to study without needing an internet connection, giving you more flexibility.


Alert

Carefully follow the instructions below to learn how you can efficiently download the material in the course published on your platform’s online learning platform.


Click the 3-dot icon next to the material you want to set as a free preview, then click on the “Download” option.


Delete

Deleting material removes content that is no longer needed or outdated. This helps keep the course clear and updated and ensures learners only see the most important and relevant material.


Alert

Carefully follow the instructions below to learn how you can efficiently delete material from the course on your platform’s online learning platform.


Click the 3-dot icon next to the material you want to set as a free preview, click on the “Delete” option, and again click the “Delete” option in the confirmation message box.



Info

If you have any queries, please feel free to reach out to us at support@edmingle.com. We will be happy to help you! :)


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